Purchase Module

Vendor & Supplier
Management

• Maintain a master database of vendors with contract terms, pricing, lead time, and ratings
• Handle local, interstate, and international suppliers
• Track supplier-specific catalogs, certifications, and terms

Purchase Requisition &
Approval Workflow

• Department-wise material requisitions (manual or auto-generated)
• Multi-level approval hierarchy for better control
• Auto conversion of approved requisitions into Purchase Orders (POs)

Purchase Order (PO)
Management

• Create and manage detailed POs for gold, diamonds, gemstones, components, and services
• Support for open POs, split deliveries, partial receipts, and amendments
• Currency conversion, tax compliance, and delivery scheduling options

Live Rate Integration &
Valuation

• Auto calculation of PO cost based on live gold/silver rates or pre-agreed vendor pricing
• Supports multiple valuation methods (per gram, per piece, per carat, labor+material)
•  Real-time impact on inventory and financials

Multi-Component Purchase
Handling –

• Each component is tracked individually, ensuring precise valuation, cost management & inventory control.
• Handle metal, diamond, stone, labor charges & wastage separately

Serialized Inventory
QR tag printing

Every item purchased is tagged with a unique serial number, enabling:

• Exact tracking from purchase to sale
• Maintain serialized inventories to track each piece accurately
• Seamless movement across departments or branches

Goods Receipt &
Quality Check

• GRN generation with barcode/RFID integration
• Quality check workflows: purity testing, weight validation, certification verification
• Partial receipt management and rejection tagging

Inventory Auto-Update

• GRN generation with barcode/RFID integration
• Quality check workflows: purity testing, weight validation, certification verification
• Partial receipt management and rejection tagging

Invoice Matching &
Payment Processing

• Match vendor invoices with GRNs and POs for validation
• Auto calculation of GST, TDS, duties, and other taxes
• Link to Accounts Payable for payment processing and ledger updates

Business Benefits

• Match vendor invoices with GRNs and POs for validation
• Auto calculation of GST, TDS, duties, and other taxes
• Link to Accounts Payable for payment processing and ledger updates